Define and explain the structure necessary for the organization of the database
Analyzing and concluding the data, collecting necessary information and drawing conclusions, preparing necessary reports, analyzing and reporting, making preliminary conclusions, explaining and approving assumptions
Gathering data requirements for report preparation and defining requirements for data collection
Teach proper use of reports
Identify requirements for improved data registration
Administration and Operations Support:
Offer support for day-to-day management of staff, ensuring efficient operations.
Manage correspondence, including distribution and archiving of letters.
Maintain accurate records and notes, ensuring organized documentation.
Coordinate weekly management team meetings and disseminate notes.
Arrange meetings, events, and conference rooms with meticulous detail.
Handle travel arrangements, including hotel and flight bookings for management and visitors.
Supervise administrative drivers and distribute tasks among team members.
Facilitate official signatures on bank transfers, contracts, and other critical documents.
Perform home-based tasks related to the Executive Director.
Manage printing, business card orders, and mail processes.
Execute additional tasks as directed by Management, maintaining flexibility.
Fulfill employee business card orders as requested by supervisors.
Shareholder and expats visa permit process
Board of Directors Support:
Compile and manage essential company files, including minutes, reports, and regulations.
Maintain and update a meetings folder for board and shareholders meetings.
Assist in preparing and amending organizational regulations and authority documents.
Coordinate and send invitations to board and shareholders meetings.
Record minutes during board and shareholders meetings and distribute them to members.
Keep the board informed of legal changes impacting their roles.
Draft resolutions, meeting notices, and voting papers in consultation with the Chairman.
Provide comprehensive support to the Chairman in various capacities.
Fulfill additional responsibilities as assigned by the Board.
BRAND MANAGER - SANY
Conduct customer calls to generate sales lead and follow up on sales leads
Maintain up-to-date market surveys and competitive analysis.
Prepare and present business proposals to customers in a professional manner, follow up on leads, and negotiate sales contracts whilst managing COGS/profit
Coordinate with suppliers on a regular basis to offer equipment solutions to customer
Handling all processes including quotation, contract conclusion with customers, an order placement with the vendor, installation and setup of after sales support scheme
Prepare quarterly, annual sales and inventory management plan
Collect receivables from customers to avoid bad debts
Carry out business development and new customer development activities by preparing business cases to identify business potential, SWOT analysis, and cost vs income estimation.
Prepare marketing/advertising/promotional materials and implement sales and marketing activities
Prepare weekly, monthly sales activities report, maintain updated projects in the pipeline log and submit the activities report regularly
Strictly adhere to the HSE policy and procedures as well comply with all local rules and regulations in business conducts.
Essential Job Functions:
Troubleshoot equipment breakdown problems;
Physical repairs of equipment with national crews;
Teach national staff and upgrade their skills in troubleshooting and repairs;
Ensure all staff are working in accordance with UG safety rules;
Inspections of equipment to ensure they are complaint with UG standards;
Recommend equipment and maintenance improvement methods for best practice;
Ensure staff are following applicable SWP’s;
Work with OT supervisors to coordinate maintenance activities;
Work with OT superintendents and planners to meet their requirements for priority equipment repairs;
Daily reporting to MSM project manager
Perform all other duties as assigned by supervisor and client management
MARKETING MANAGER (Automotive)
In charge of leading Marketing communication strategy, planning and social media related to Automotive sales and aftersales.
Cooperate and provide market intelligence on long and mid-term marketing planning with management team and related departments.
Ensure all brands’ communication follows respective brand guideline covering website, social media, print out and customer service.
Develop, implement marketing plans on campaigns and promotions. Report the effectiveness of the marketing promotion and campaigns by tracking on ERP system.
Define customer persona, consumer behaviour and market trend by conducting market research according to the research plan.
Ensure that all marketing plans and implementations process follows QMS process flow
Ensure that the most cost efficient and effective marketing and advertising tools are employed in order to promote the products and services.
Register and track all potential lead and opportunities from each marketing activities on ERP system
Timely and efficient reporting of marketing activities
SITE MANAGER
MSM Industrial Division:
Consist of following business areas: Service operations & spare parts, Capital equipment & Rental, Agriculture and Mining Chemicals are growing the business in a long term and sustainable way.
In line with this business growth, we are now looking for a Site Manager with passion for leading and developing people with a strong customer centric approach. For our service operations at Oyu Tolgoi Mine site in South Gobi Mongolia.
Job Summary:
The Contract Maintenance Site Manager is responsible for leading our Underground maintenance team at the Oyu Tolgoi mine site. This role includes managing all maintenance activities, ensuring the safe and efficient operation of equipment, and meeting contractual obligations. The Site Manager will work closely with Oyu Tolgoi mobile maintenance departments to ensure minimal downtime and high productivity.
Key Responsibilities:
Leadership & Management:
Lead, coach, and manage the maintenance team, including supervisors, technicians, and support staff.
Develop and implement maintenance strategies to maximize equipment uptime and reliability.
Ensure compliance with safety, health, and environmental regulations.
Planning & Scheduling:
Oversee the planning and scheduling of preventive and corrective maintenance tasks.
Ensure that all maintenance activities are carried out efficiently on time and meet/exceed contractual KPIs.
Collaborate with the operations team to minimize downtime and disruptions to production.
Budget & Resource Management:
Manage the contract budget, ensuring cost-effective use of resources and meet budget.
Support procurement of necessary tools, equipment, and spare parts.
Monitor and report on maintenance costs, identifying areas for cost savings.
Safety & Compliance:
Ensure all maintenance activities comply with safety regulations and company policies.
Conduct regular safety inspections and audits.
Promote a culture of safety within the maintenance team.
Reporting & Documentation:
Maintain accurate records of all maintenance activities, including work orders, equipment logs, and inventory.
Prepare and submit regular reports on maintenance performance, costs, and issues.
Ensure compliance with contractual obligations and reporting requirements.
Continuous Improvement:
Identify opportunities for improving maintenance processes and equipment reliability.
Implement best practices in maintenance management.
Lead initiatives to reduce downtime and improve the efficiency of maintenance operations.
Stakeholder Management:
Liaise with client representatives to ensure satisfaction with maintenance services.
Coordinate with other departments (e.g., operations, engineering) to support overall site objectives.
Manage relationships with contractors and suppliers.
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Administrative works:
· To organize required training schedule for OT maintenance staffs.
· Cooperate with OT staff on organizing staffs shifts, site camps in accordance with the project manager’s approved work force.
· Collect the daily reports from unit seniors to inform Industrial director, project manager every day at 10:00 am.
· Collect weekly meetings and trainings plans from unit seniors to inform Industrial director and project manager before 3:00PM every Friday
According to the template provided by the Director of the Industrial Department, the monthly report should be submitted on the 25th of each month in advance and on the 28th of each month.
Perform tasks arising from current requirement.
To organize training schedule for new employees for OT maintenance project.
To inform staffs with health safety information permanently
To collect and hand Health, safety monthly reports for Manager and Health safety environmental managers of Industrial department.
To supervise and register staffs pre medical and periodical medical check-ups.
Timesheet
· To register staffs working hour.
· To log staffs timesheet in accordance with the approved annual leave and absence.
· To hand approved timesheet to HR department twice monthly.
· To register all paid, unpaid leave and sickness sheets.
· To send approved annual leave and absence sheets to HR and Financial department in necessity.
· Compile and save timesheet documents as hard and soft file.
· To provide all required information for HR Audit when required.
Health, Safety and Environmental Coordinator is responsible for monitoring and facilitating the company health, safety and environmental management system in an organization work fields; collaborating with employees and OT managers to identify hazards and assess risks to health, safety and environment, put appropriate safety controls at OT mine site, and provide ongoing recommendation and advice on current and emerging risks related to HSE.
Ensure that the Health, Safety and Environmental Policy Statement is communicated to employees
Lead the process to identify and assess potential health, safety and environmental hazards and risks of operations;
Observe laws, regulations and other requirements that pertain to Health, Safety and Environment at MSM operations;
Communicate information about legal and other requirements to appropriate personnel;
Ensure that there is access to regulatory and other requirements for personnel as appropriate.
Ensure all Health, Safety and Environmental non-conformances and incidents are reported, investigated and corrective and preventive actions are taken appropriately in a timely manner;
Maintain health, safety and environmental documents appropriately;
SENIOR HSE MANAGER
Oversee the adequacy and effective implementation of MSM Group LLC’s Health, Safety, and Environmental Policy and Management System. Collaborate with the COO and division managers to foster a strong culture of safety, ensuring compliance and continuous improvement across the organization.
Facilitate the development of Health, Safety and Environmental Policy Statement
Ensure that the Health, Safety and Environmental Policy Statement is communicated to employees
Ensure that the Health, Safety and Environmental Policy Statement is reviewed annually
Lead the process to identify and assess potential health, safety and environmental hazards and risks of operations;
Identify areas in which hazard identification, risk assessment and risk control are required
Monitoring and reporting risk assessments and action plans
Lead the annual review of health, safety and environmental hazards and risks
Identify laws, regulations and other requirements that pertain to Health, Safety and Environment at MSM operations
